| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain in office 2 years and 5 years in records center, then destroy provided audits are completed, audit reports are released and all discrepancies are resolved. Review by State Archives prior to disposition. | Long term use is needed for potential litigation and to provide an audit trail of responses to policy questions and reasons for taking certain action. | Paper | Shred |
| Retain in office 7 years, then destroy provided audits are completed, audit reports are released and all discrepancies are resolved. Review by State Archives prior to disposition. | Long term use is needed for potential litigation and to provide an audit trail of responses to policy questions and reasons for taking certain action. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Martin Meeks | State Auditor | 5/31/2013 1:29:00 PM |
| Approved | Shelia Robinson | Records Officer | 7/25/2013 2:11:00 PM |
| Approved | Bunnie Jones | Record Administrator | 8/13/2013 10:48:00 AM |
| Approved | Fred Previts | State Archivist | 8/23/2013 4:31:00 PM |
| Date | Reason | User |
|---|