| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain 60 days after hardcopy is prepped, scanned (imaged), and quality control is complete then destroyed. | ODJFS Legal recommends the 7 year retention as payment/remittance records may be deemed part of the case records which should be retained until three years after the case closes, which could potentially result in a 21 year retention period. Cost analysis made and conclusion reached 3/3/06. | Paper | Shred |
| Retain for 7 years, then destroy, provided audits are complete and released, all discrepancies are resolved, and there is no pending litigation or claim against the collection. | ODJFS Legal recommends the 7 year retention as payment/remittance records may be deemed part of the case records which should be retained until three years after the case closes, which could potentially result in a 21 year retention period. Cost analysis made and conclusion reached 3/3/06. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Shelia Robinson | Records Officer | 6/13/2024 3:56:24 PM |
| Approved | Terri Dittmar | Record Administrator | 6/14/2024 8:42:29 AM |
| Approved | Martin Meeks | State Auditor | 6/17/2024 8:29:29 AM |
| Approved | Fred Previts | State Archivist | 6/18/2024 4:58:49 PM |
| Date | Reason | User |
|---|