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Agency Schedule Detail

Authorization Number :  6000158
Agency Series No. :  CS-SDUR10
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :   
Division :  JFS00CS
Vital Description : 
Section :  JFS00CS
Record Title :  Reconciliation Ledgers
Revision :  4
Record Description :  Records include documents from each Ohio county (88) to account for and reconcile all financial data relating to the child support transactions of a county’s activity. The ledgers are created from information contained in Support Enforcement Tracking System (SETS) daily allocation financial management reports. Each file includes, but is not limited to, collection and disbursement reports (allocated and unallocated funds); financial corrections data; CMR data; SETS reports with spreadsheets and supporting documents; copies of bank statements and bank transaction adjustments; and daily non-standard activity (NSA) logs, as well as other various supporting documentation from SETS.
Retention Period Retention Justification Media Code Method of Disposal
Retain 3 years in office until state and federal audits are completed, audit report is released and all discrepancies are resolved. See 45 CFR 75.361 Electronic Erase
Paper: Retain in office 1 years and 2 years in records center, then destroy provided state and federal audits are completed, audit report is released and all discrepancies are resolved. See 45 CFR 75.361 Paper Shred

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 6/14/2024 10:56:54 AM
Approved Terri Dittmar Record Administrator 6/18/2024 9:39:16 AM
Approved Fred Previts State Archivist 6/18/2024 4:55:58 PM
Approved Martin Meeks State Auditor 6/20/2024 1:54:00 PM

Notes

Date Reason User

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