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Agency Schedule Detail

Authorization Number :  6000159
Agency Series No. :  CS-SDUR09
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :   Confidential bank account information.
Division :  JFS00CS
Vital Description : 
Section :  JFS00CS
Record Title :  Bank Transfer Data
Revision :  4
Record Description :  Record documents electronic movement of monies from the bank (Star Bank , Fifth-Third, Bank One) to the various accounts (e.g. Master, Recoupment, and Suspense). File contains, but is not limited to, reports from the bank that money is being moved to a specific account, vendor (Affiliated Computer Services ACS) report of transaction activity, transfer history detail reports, Treasurer of State Account disbursement report, Excel and Quattro Pro disbursement spreadsheets, SETS allocated and unallocated report printouts, and related correspondence.
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 1 year and 5 years in records center, image then destroy provided state and federal audits are completed, audit report is released and all discrepancies are resolved. ORC 1109.68 and 69 Paper Shred
Retain in office 6 years, then destroy provided state and federal audits are completed, audit report is released and all discrepancies are resolved. Electronic Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 6/14/2024 11:39:14 AM
Approved Terri Dittmar Record Administrator 6/18/2024 9:40:44 AM
Approved Fred Previts State Archivist 6/18/2024 4:55:44 PM
Approved Martin Meeks State Auditor 6/20/2024 2:19:56 PM

Notes

Date Reason User

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