Agency Schedule Detail

Authorization Number : 800-0772

Agency Series No. : 57-18

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMOFA1

Vital Description : Records are often referred to when gathering statistical data and answering inquiries. Records are often referred to when preparing enforcement cases relating to violations that may have occurred several years ago, thus the records are vital.

Section : COMOFA1BUST

Record Title : Underground Storage Tank (UST) Compliance Inspections

Revision : 0

Record Description : Files contain information on Bureau of Underground Storage Tank Regulations (BUSTR) underground storage tank (UST)compliance inspections that include, but are not limited to the following items: COM5220 (BUSTR Compliance Inspection Report), COM 5220a (BUSTR Supplemental Report), Request for UST information (RUSTI), COM5221a (Notice of UST Violation), and COM5221b (Expedited Notice of UST Violation). The inspection file will also contain several other miscellaneous documents, such as leak detection records.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain original in office permanently or until the file is converted to a machine readable format then destroy microform.	Records are often referred to when gathering statistical data and answering inquiries. Records are often referred to when preparing enforcement cases relating to violations that may have occurred several years ago, thus the records must be kept permanently.	Microform	Shred
Maintain machine readable record permanently.	Records are often referred to when gathering statistical data and answering inquiries. Records are often referred to when preparing enforcement cases relating to violations that may have occurred several years ago, thus the records must be kept permanently.	Electronic	Permanent
Retain compliance inspection files in the operating area or storage until the files are assigned a ‘closed’ status. Upon being assigned a ‘closed’ status, the file will be converted to a machine readable format, then destroy paper copy.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Holly Cook	Records Officer	3/8/2013 8:38:00 AM
Approved	Bunnie Jones	Record Administrator	3/12/2013 1:03:00 PM
Approved	Martin Meeks	State Auditor	3/13/2013 11:12:00 AM
Approved	Fred Previts	State Archivist	3/13/2013 2:59:00 PM

Notes

Date	Reason	User