| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Hard copy of valor and honor roll books shall be transferred to the State Archives when completed. All other information regarding nominations, except for award recipients, shall be retained for one year from the date of award provision, then destroyed. Documentation regarding a recipient of an award shall be converted to machine readable format, then the paper copy shall be transferred to State Archives. | Valor and honor roll books may be maintained longer than five years to provide a historical record of nominations and recipients and to ensure public and media inquiries may be fulfilled. | Paper | Archives |
| Documentation regarding a recipient of an award shall be maintained in machine readable format, then deleted after four years from the date created. | Electronic | Delete | |
| Destroy all microform one year from the date created. | Microform | Shred |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Holly Johnston | Records Coordinator | 3/4/2013 9:19:00 AM |
| Approved | Linda Brown | Records Officer | 3/4/2013 12:01:00 PM |
| Approved | Bunnie Jones | Record Administrator | 3/5/2013 10:14:00 AM |
| Approved | Martin Meeks | State Auditor | 3/7/2013 1:58:00 PM |
| Approved | Fred Previts | State Archivist | 3/13/2013 3:19:00 PM |
| Date | Reason | User |
|---|