Agency Schedule Detail

Authorization Number : 800-0233

Agency Series No. : 57-02

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMOFA1

Vital Description : Records are vital when following court ordered actions, investigating/documenting for litigation, locating responsible parties, gathering statistical data, determining liability, and for responding to public inquiries. Because of the amount of undetermined damages that could occur over the years as a result of an underground storage tank system, registration history and permit records for underground storage tanks are vital to the operations of the bureau.

Section : COMOFA1TSRG

Record Title : Underground Storage Tank Registration and Permit Files

Revision : 3

Record Description : File contains the application, correspondence, annual renewals, facility construction documents, proof of financial responsibility, ownership validation, federal registration forms, and other support documents required for underground storage tank facilities to operate in Ohio.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office permanently or until the file is converted to a machine readable format, then destroy.	Records are vital when following court ordered actions, investigating/documenting for litigation, locating responsible parties, gathering statistical data, determining liability, and for responding to public inquiries. Because of the amount of undetermined damages that could occur over the years as a result of an underground storage tank system, registration history and permit records for underground storage tanks must be kept permanently.	Microform	Shred
Maintain machine readable records permanently.	Records are vital when following court ordered actions, investigating/documenting for litigation, locating responsible parties, gathering statistical data, determining liability, and for responding to public inquiries. Because of the amount of undetermined damages that could occur over the years as a result of an underground storage tank system, registration history and permit records for underground storage tanks must be kept permanently.	Electronic	Permanent
Retain paper copy in operating area until converted to machine readable format. Upon confirmation machine readable records have been checked for quality and completeness, destroy paper copy.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Holly Johnston	Records Coordinator	3/1/2013 2:36:00 PM
Approved	Linda Brown	Records Officer	3/4/2013 12:00:00 PM
Approved	Bunnie Jones	Record Administrator	3/12/2013 1:13:00 PM
Approved	Martin Meeks	State Auditor	3/13/2013 11:15:00 AM
Approved	Fred Previts	State Archivist	3/13/2013 2:56:00 PM

Notes

Date	Reason	User