Agency Schedule Detail

Authorization Number : 800-0578

Agency Series No. : 57-14

Status : Active

Agency Web Link :

Agency : COM

Confidential Description :

Division : COMOFA1

Vital Description : Records are used to demonstrate site specific compliance with the regulations. Per Federal law, compliance inspections must be performed every three years and these records are critical to demonstrate compliance during the life of the UST system (over 30 years on average), thus the records are vital.

Section : COMOFA1BUST

Record Title : Corrosion Portection Test Variance/Tank Tightness Test Variance

Revision : 2

Record Description : File contains variance request letters requesting a variance as to tank tightness and corrosion testing methods and details relating to how the test was performed. File also contains records in which BUSTR has reviewed and given variance from the Ohio Revised Code so that a tank tightness test or corrosion test can be performed.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain original in office permanently or until the file is converted to a machine readable format, then destroy.	Records are used to demonstrate site specific compliance with the regulations. Per Federal law, compliance inspections must be performed every three years and these records are critical to demonstrate compliance during the life of the UST system (over 30 years on average), thus the records must be kept permanently.	Microform	Shred
Maintain machine readable records permanently.	Records are used to demonstrate site specific compliance with the regulations. Per Federal law, compliance inspections must be performed every three years and these records are critical to demonstrate compliance during the life of the UST system (over 30 years on average), thus the records must be kept permanently.	Electronic	Permanent
Retain paper copy in operating area until converted to machine readable format. Upon confirmation machine readable format has been checked for quality and completeness, destroy paper copy.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Holly Johnston	Records Coordinator	3/1/2013 1:58:00 PM
Approved	Linda Brown	Records Officer	3/4/2013 12:00:00 PM
Approved	Bunnie Jones	Record Administrator	3/12/2013 1:01:00 PM
Approved	Martin Meeks	State Auditor	3/13/2013 11:14:00 AM
Approved	Fred Previts	State Archivist	3/13/2013 2:58:00 PM

Notes

Date	Reason	User