| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain in office 5 years. | Frequent, long-term use is needed for negotiations and discussions with federal officials. | Electronic | Erase |
| Retain 2 years in office, then microfilm key material including quarterly summaries and side schedules. Destroy paper after microfilm is verified | Frequent, long-term use is needed for negotiations and discussions with federal officials. | Paper | Shred |
| Retain in office 10 years or until federal and state audits have been conducted, audit reports released, and audit resolutions issued or resolved. Duplicate set of microfilm to be stored at State Records Center and destroyed as above | Frequent, long-term use is needed for negotiations and discussions with federal officials. | Microform | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Shelia Robinson | Records Officer | 6/18/2024 11:00:13 AM |
| Approved | Terri Dittmar | Record Administrator | 6/21/2024 8:43:38 AM |
| Approved | Fred Previts | State Archivist | 6/25/2024 1:27:59 PM |
| Approved | Martin Meeks | State Auditor | 7/1/2024 1:14:40 PM |
| Date | Reason | User |
|---|