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Agency Schedule Detail

Authorization Number :  400-0681
Agency Series No. :  FIS-ACCT-1
Status :  Active
Agency Web Link : 
Agency :  JFS
Confidential Description :   
Division :  JFSOOFM
Vital Description : 
Section :  JFSOOFM
Record Title :  Adjustments
Revision :  4
Record Description :  A record of the Ohio Department of Job and Family Services’(ODJFS) adjustments that document the Agency’s funding expenditures and changes in dollaramount. File includes, but is not limited to, a description of action taken, or coding of previouslycompleted transaction/payment documentation. Information is electronically forwarded for enteringinto the Ohio Administrative Knowledge System (OAKS the State of Ohio’s computer system).
Retention Period Retention Justification Media Code Method of Disposal
Retain in office 3 years or untilimaged, indexed and quality controlis completed, then destroy providedno longer of further value. Frequent, long-term reference is needed by federal auditors and JFS programming areas to show adjustments to payment transactions over time for audit trail purposes. Paper Shred
Retain 10 years, then destroyprovided state and federal audits arecompleted, audit reports arereleased, and all discrepancies areresolved. Frequent, long-term reference is needed by federal auditors and JFS programming areas to show adjustments to payment transactions over time for audit trail purposes. Electronic Erase

Approvals

Status Name Title Date
Approved Shelia Robinson Records Officer 3/19/2024 12:23:44 PM
Approved Terri Dittmar Record Administrator 3/22/2024 10:50:02 AM
Approved Fred Previts State Archivist 3/22/2024 12:52:46 PM
Approved Martin Meeks State Auditor 4/3/2024 3:47:37 PM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio