Agency Schedule Detail

Authorization Number : 090-0469

Agency Series No. : REV-219

Status : Active

Agency Web Link :

Agency : TOS

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Agency Deposit Tapes / Deposit Reports

Revision : 2

Record Description : Calculator tapes from state agencies that match the OAKS revenue documents submitted with check payments remitted to the Treasurer for processing. Also includes check tally reports and daily deposit reports from the check processing machine.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until the later of the following: the conclusion of current fiscal year and for two additional fiscal years, or until annual audit of Treasurer for corresponding fiscal year by Auditor of State is complete and final audit report has been published.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Jacob Wallace	Records Officer	12/3/2012 3:12:00 PM
Approved	Bunnie Jones	Record Administrator	12/19/2012 9:43:00 AM
Approved	Martin Meeks	State Auditor	12/20/2012 8:58:00 AM
Approved	Fred Previts	State Archivist	12/21/2012 11:09:00 AM

Notes

Date	Reason	User
5/3/2022 5:54:08 PM	TOS moved to a digital process in 2015/2016 and removed the teller window in Dec. 2020. TOS no longer retains these documents. The schedule is now outside of the existing retention schedule.	James Payne