Agency Schedule Detail

Authorization Number : 950-0416

Agency Series No. : 5-03-00

Status : Active

Agency Web Link :

Agency : LOT

Confidential Description :

Division : LOTFINA

Vital Description :

Section : LOTFINAPRCH

Record Title : General Purchase Requisitions

Revision : 4

Record Description : File contains Ohio Lottery General Purchase Requisition forms, which are required to be completed for all purchases of goods/services to be submitted to (OhioBuys). The file is maintained by purchase requisition number, date, and user OHID.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain all purchase requisitions directly related to a contract for six (6) years and one (1) day after termination of the contract, review for administrative value, then destroy.	No value at Conversion	Electronic	Delete
Retain digital copy in the system for four (4) years, after the Auditor of State issues audit report, review for administrative value, then destroy.	No value at Conversion	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Margaret Tomaro	Records Officer	10/8/2024 8:11:52 AM
Approved	Terri Dittmar	Record Administrator	10/8/2024 10:10:17 AM
Approved	Fred Previts	State Archivist	10/8/2024 1:39:14 PM
Approved	Martin Meeks	State Auditor	10/9/2024 12:05:15 PM

Notes

Date	Reason	User