Agency Schedule Detail

Authorization Number : 950-0728

Agency Series No. : 5-02-04

Status : Active

Agency Web Link :

Agency : LOT

Confidential Description : Contains CPI

Division : LOTFINA

Vital Description :

Section : LOTFINAFINA

Record Title : 5754 IRS Tax Forms

Revision : 3

Record Description : File contains 5754 IRS tax forms identifying those persons that split prize winnings for prizes of $600.00 to $5,000.00. The form indicates the Claim Number of the individual that collected the prize winnings. The form includes each person's name, address, city, state, zip code, social security number and amount of winnings for all persons that shared in the prize. The 5754 file is arranged in Claim Number order by calendar year.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain hard copy in the operating area for one (1) year; then scan to digital copy. Destroy hard copy after the Auditor of State issues audit report		Paper	Shred
Retain the digital copy in system for four (4) years; then destroy.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Ian Litherland	Records Officer	11/21/2024 9:31:08 AM
Approved	Terri Dittmar	Record Administrator	11/25/2024 8:10:19 AM
Approved	Fred Previts	State Archivist	11/25/2024 10:50:27 AM
Approved	Martin Meeks	State Auditor	11/27/2024 10:06:12 AM

Notes

Date	Reason	User