RIMS Home RIMS Home
  • General Schedule List
  • Agency Schedule Search
  • Agency-Adopted General Schedule Search
  • Agency/Division/Section
  • State User Login

Agency Schedule Detail

Authorization Number :  950-0731
Agency Series No. :  5-05-62
Status :  Active
Agency Web Link : 
Agency :  LOT
Confidential Description :   
Division :  LOTFINA
Vital Description : 
Section :  LOTFINAGEAC
Record Title :  Bank Account Subsidiary Records
Revision :  5
Record Description :  File includes supporting documentation for the following bank accounts; Gross Revenue Account and Bank Cashing Account held by the Lottery's vendor bank and three (3) Star Ohio Accounts. Supporting documentation for the Gross Revenue account with the Lottery's current vendor bank includes but is not limited to; Ohio Lottery Commission Daily Investments and Reconciliation forms, Ohio Lottery Commission Daily Gross Fund Transaction Register, Treasurer of State Daily Receipts, Disbursements and Balances, Weekly Revenue Receipts and Holding Account Redistribution Form, a copy of vendor bank's monthly Statement including debit and credit slips and other miscellaneous supporting documentation. Supporting documentation for the Bank Cashing account with the Lottery's current vendor bank includes but is not limited to Ohio Lottery Commission Daily Bank Cashing Reconciliation Form, Ohio Lottery Commission Daily Authorization Receipt Slips and a copy of the vendor bank's monthly statement including debit and credit slips. Supporting documentation for the Star Ohio accounts include but are not limited to; one (1) Star Ohio Daily Account Activity Statement and two (2) Star Ohio Monthly Account Activity Statements.
Retention Period Retention Justification Media Code Method of Disposal
Retain digital copy in system for seven (7) years after Auditor of State issues audit report for that fiscal year, then destroy. based on IRS code requirements Electronic Delete

Approvals

Status Name Title Date
Approved Margaret Tomaro Records Officer 10/10/2024 11:34:33 AM
Approved Terri Dittmar Record Administrator 10/11/2024 7:52:55 AM
Approved Martin Meeks State Auditor 10/15/2024 11:38:59 AM
Approved Fred Previts State Archivist 10/17/2024 11:17:15 AM

Notes

Date Reason User

Back to List  

Records Management
Records Management
  • Home
  • Contact/Help
  • Home
  • Contact/Help

© 2025 - RIMS, State of Ohio

© 2025 - RIMS, State of Ohio