Agency Schedule Detail

Authorization Number : 950-0430

Agency Series No. : 5-02-02

Status : Active

Agency Web Link :

Agency : LOT

Confidential Description : may contain confidential and personal information

Division : LOTFINA

Vital Description :

Section : LOTFINACLMS

Record Title : Deferred Prize Claims And Tickets

Revision : 6

Record Description : File contains Claim Forms and winning tickets for winners that receive prize payments over a period of years. File may also include legal documents, multiple ownership affidavits, interoffice communications, ticket recovery results reports, security reports, etc. as required, other documents, such as, certified drawing reports may be included in the file for events such as millionaire or special drawings.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain hard copy in the operating area until the claim is paid in full, scan into system, then shred hard copy.		Paper	Shred
Retain digital copy in system for seven (7) years, then destroy.	must retain based on IRS code	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Margaret Tomaro	Records Officer	10/10/2024 11:00:07 AM
Approved	Terri Dittmar	Record Administrator	10/11/2024 7:52:26 AM
Approved	Martin Meeks	State Auditor	10/15/2024 11:17:27 AM
Approved	Fred Previts	State Archivist	10/17/2024 11:14:53 AM

Notes

Date	Reason	User