Agency Schedule Detail

Authorization Number : 10900552

Agency Series No. : SEC-810a

Status : Active

Agency Web Link :

Agency : TOS

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Reconciliation of investment income records to pay-in documents

Revision : 1

Record Description : When investment income is deposited in a state-owned bank account, a pay-in form is completed by the Trust department which instructs the Office of Budget & Management (OBM) to credit the income to the appropriate fund. This pay-in document is reconciled against a report generated from the investment inventory software to confirm that all investment income has been properly recorded on the pay-in form. Copies of both the pay-in summary downloaded from OAKS and the report generated by the investment inventory software are retained along with any supporting documentation that would explain any reconciliation discrepancies.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until conclusion of current fiscal year, and for an additional 4 fiscal years.		Paper	Shred
Retain until conclusion of current fiscal year, and for an additional 4 fiscal years.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	James Payne	Records Coordinator	5/3/2022 7:23:14 PM
Approved	Michael Lenzo	Records Officer	10/20/2022 3:46:46 PM
Approved	Terri Dittmar	Records Coordinator	10/25/2022 12:39:53 PM
Approved	Fred Previts	State Archivist	10/26/2022 11:23:22 AM
Approved	Martin Meeks	State Auditor	10/27/2022 8:38:20 AM

Notes

Date	Reason	User