Agency Schedule Detail

Authorization Number : 10900542

Agency Series No. : SEC-602

Status : Active

Agency Web Link :

Agency : TOS

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Trustee Inventory Reconciliation Report & Documents

Revision : 1

Record Description : On a monthly basis, Trustees that hold securities pledged by depository banks send a statement to the Treasurer that details the inventory of all securities held by that Trustee for the benefit of the Treasurer. These statements are then reconciled against a report that lists the Treasurer''s inventory of securities pledged to collateralize deposits. Results of this reconciliation are recorded on a summary report. All three of these documents are stored together.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until conclusion of fiscal year to which report pertains, plus an additional 4 fiscal years.		Paper	Shred
Retain until conclusion of fiscal year to which report pertains, plus an additional 4 fiscal years.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	James Payne	Records Coordinator	5/3/2022 7:15:34 PM
Approved	Michael Lenzo	Records Officer	10/20/2022 3:47:13 PM
Approved	Terri Dittmar	Records Coordinator	10/25/2022 12:48:15 PM
Approved	Fred Previts	State Archivist	10/26/2022 11:13:54 AM
Approved	Martin Meeks	State Auditor	10/28/2022 9:55:49 AM

Notes

Date	Reason	User