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Agency Schedule Detail

Authorization Number :  855-0023
Agency Series No. :  SI-04
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  Risk numbers, social security numbers, medical information, payroll and compensation information.
Division :  BWCRKAD
Vital Description : 
Section :  BWCRKADSELF
Record Title :  Compliance and Paid Compensation Audits
Revision :  2
Record Description :  The BWC conducts audits of self insuring employers to ascertain compliance with Chapters 4121 and 4123 of the Ohio Revised and Administrative Codes along with BWC policies and procedures. The Compliance and Paid Compensation Audits contain reports, related working papers, supporting documents and orientations included. The Compliance and Paid Compensation Audits are scanned into the Universal Document Service (UDS). The Universal Document Service (UDS) is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
Scan the original document into UDS, verify the scanned image is readable, and then destroy. Paper Shred
Retain in UDS for 6 years, and then destroy. Refer to Ohio Revised Code 4123.24 which applies to the retention of employer records. ORC 4123.27 closes these types of records to the public. Electronic Delete

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 6/20/2012 2:47:00 PM
Approved Melissa Roach Records Officer 7/23/2012 11:56:00 AM
Approved Bunnie Jones Record Administrator 8/3/2012 2:14:00 PM
Approved Martin Meeks State Auditor 8/6/2012 10:54:00 AM
Approved Fred Previts State Archivist 8/7/2012 8:49:00 AM

Notes

Date Reason User

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