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Agency Schedule Detail

Authorization Number :  950-0428
Agency Series No. :  5-02-01
Status :  Active
Agency Web Link : 
Agency :  LOT
Confidential Description :   may contain confidential and personal information
Division :  LOTFINA
Vital Description : 
Section :  LOTFINACLMS
Record Title :  Customer Inquiry File
Revision :  5
Record Description :  File contains Customer Inquiry Forms and the corresponding non-winning tickets. Customer inquiries are filed by customers that possess a ticket that appears to be a winner but will not validate as a winner on the Lottery's computer system. The file includes the Lottery's Internal Control System results report identifying the reason why the ticket will not validate; cashed, stolen, mutilated, altered, etc. The file may also contain interoffice communications pertaining to the inquiry. Files may also contain recipient information that is not tied to a prize
Retention Period Retention Justification Media Code Method of Disposal
Retain digital copy for seven (7) years from payment date, then destroy. Any recipient information not tied to a prize may be destroyed upon discovery. must retain based on IRS code Electronic Delete
Retain hard copy in the operating area until the Auditor of State issues final audit report. Scan hard copy, then shred. Any recipient information not tied to a prize may be destroyed upon discovery. Paper Shred

Approvals

Status Name Title Date
Approved Ian Litherland Records Officer 4/2/2026 9:07:54 AM
Approved Terri Dittmar Record Administrator 4/2/2026 10:19:12 AM
Approved Fred Previts State Archivist 4/2/2026 1:30:43 PM
Approved Martin Meeks State Auditor 4/3/2026 12:42:00 PM

Notes

Date Reason User

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