Agency Schedule Detail

Authorization Number : 116-0001

Agency Series No. : 116-001

Status : Active

Agency Web Link :

Agency : BTA

Confidential Description :

Division :

Vital Description : The justification is that the board is running out of space to store the hundreds of decisions the board makes each month. Since the decisions themselves are kept in perpetuity, and very few public records requests are for materials from decided cases, this seems the best recourse.

Section :

Record Title : Appeals

Revision : 3

Record Description : Pleadings/Notices/transcripts/hearing records/exhibits/orders/decisions associated with individual appeals filed with the board. After a final determination has been made, these materials are retained in the board''s offices for 12 months and then destroyed.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain in office for 12 months from date of final order of BTA or in the event the order is appealed to the court pursuant to O.R.C. 5717.04, 60 days after final determination by the court.	BTA decisions and orders are retained in its journals permanently. Once an order is final and the appeal period has expired (30 days) there is no legal or practical necessity to keeping the documents underlying the decision. If the case is appealed within 30 days the file is sent to the higher court, the higher court decides the case and returns the file to the BTA for certification. Upon entering a certification, there is no reason to keeping the information any longer.	Paper	Wastepaper

Approvals

Status	Name	Title	Date
Approved	Sally Van	Records Officer	3/27/2012 5:55:00 PM
Approved	Michael Hardenbrook	Record Administrator	4/10/2012 11:02:00 AM
Approved	Martin Meeks	State Auditor	4/10/2012 3:41:00 PM
Approved	Fred Previts	State Archivist	4/18/2012 8:46:00 AM

Notes

Date	Reason	User