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Agency Schedule Detail

Authorization Number :  855-0535
Agency Series No. :  C-33
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  The Family Support Orders contain the applicant’s name, address. The children’s name, date of birth, and the parent that has custody, and family support amounts are listed.
Division :  BWCCLMS
Vital Description : 
Section : 
Record Title :  Family Support Orders (not claim related)
Revision :  2
Record Description :  The Family Support Orders, which are not associated with any claims, are sent into BWC from the 88 Child Support Agencies in Ohio and from other Child Support Agencies throughout the United States. The Family Support Orders are scanned into the Universal Document Service (UDS). The Universal Document Service (UDS) is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images. The scanned documents of the Family Support Orders are attached to the appropriate claims.
Retention Period Retention Justification Media Code Method of Disposal
The machine readable information will be reviewed every 3 years to ensure that the files can still be accessed. Retain the electronic images of the Family Support Orders for 20 years, and then destroy. Possible litigation and audit purposes. Electronic Delete
Scan the original documents of the Family Support Orders into UDS, retain the original documents in office for 120 days for quality assurance, and then destroy. Paper Shred

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 1/13/2012 11:15:00 AM
Approved Melissa Roach Records Officer 2/15/2012 10:18:00 AM
Approved Michael Hardenbrook Record Administrator 3/28/2012 12:35:00 PM
Approved Fred Previts State Archivist 3/28/2012 12:53:00 PM
Approved Martin Meeks State Auditor 3/29/2012 3:45:00 PM

Notes

Date Reason User

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