Agency Schedule Detail

Authorization Number : 10900524

Agency Series No. : DEBT-4

Status : Active

Agency Web Link :

Agency : TOS

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Responses to RFPs / RFQs / RFIs for debt issuance and management services

Revision : 0

Record Description : Copies of bids submitted by companies in response to Requests for Proposals (RFPs), Request for Qualifications (RFQs), and Requests for Information (RFIs) published by or on behalf of the Commissioners of the Sinking Fund, Department of Debt Management, or other offices whose operations were merged into either of these entities.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain two years after the expiration of the contract or closing of transaction for which the response to the RFP / RFI / RFQ was submitted. For RFQ / RFI responses that do not not pertain to a fixed term contract, retain for two years after new RFQ / RFI for same or similar services is published. If no subsequent RFQ / RFI is published for same or similar services, then retain responses for four years from publication of RFQ / RFI.		Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Jacob Wallace	Records Officer	12/30/2011 1:12:00 PM
Approved	Michael Hardenbrook	Record Administrator	1/3/2012 1:09:00 PM
Approved	Fred Previts	State Archivist	1/3/2012 4:02:00 PM
Approved	Martin Meeks	State Auditor	1/4/2012 11:19:00 AM

Notes

Date	Reason	User