Agency Schedule Detail

Authorization Number : 10530321

Agency Series No. : OCC-LEG-10

Status : Active

Agency Web Link :

Agency : OCC

Confidential Description : This record series is for documents in OCC’s litigation case files that contain information that is claimed (generally by third parties) to be proprietary or trade secret and is subject to a protective order or agreement. The documents involved include testimony exhibits, financial statements, discovery responses, cost studies, reports, legal pleadings and other items that contain that is claimed to be proprietary or trade secret information and is subject to a protective order or agreement.

Division : OCCLEGA

Vital Description :

Section : OCCLEGA4000

Record Title : Proprietary or Trade Secret Information in Litigation Case Files

Revision : 0

Record Description : Documents in OCC’s litigation case files that contain information that is claimed (generally by third parties) to be proprietary or trade secret and is subject to a protective order or agreement.

Retention Period	Retention Justification	Media Code	Method of Disposal
Save on the OCC Z-drive in a folder with restricted access. Transfer to and maintain on any system that replaces the OCC Z-drive. Maintain permanently in a machine readable form.	The information contained in case files supports the litigation and/or the settlement positions of the OCC. Most of the cases are company-specific and information from previous cases is a valuable resource to OCC for future casework etc.	Electronic	Permanent
Retain paper documents in a locked storage area within OCC with restricted access. Scan and store the documents on the OCC Z-drive in a folder with restricted access. After the paper document is scanned, it can be disposed of once it is no longer of administrative value. Documents are shreded or disposed of in accordance with the applicable protectie order, agreement or other protocol.	It is only necessary to maintain the paper copy until it is no longer of administrative value since the paper copy is scanned and stored on the OCC Z-drive in a folder with restricted access.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Robin Tedrick	Records Officer	12/8/2011 4:21:00 PM
Approved	Michael Hardenbrook	Record Administrator	12/27/2011 10:24:00 AM
Approved	Martin Meeks	State Auditor	12/30/2011 1:25:00 PM
Approved	Fred Previts	State Archivist	12/30/2011 2:21:00 PM

Notes

Date	Reason	User