RIMS Home RIMS Home
  • General Schedule List
  • Agency Schedule Search
  • Agency-Adopted General Schedule Search
  • Agency/Division/Section
  • State User Login

Agency Schedule Detail

Authorization Number :  855-1146
Agency Series No. :  HUMA/FMLA
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  These records contain personnal information. Also these records must be maintained in accordance with federal statue CFR 825.500(g). This code is part of the Family Medical Leave Act and deals with confidentiality requirements.
Division :  BWCHUMA
Vital Description : 
Section :  BWCHUMALABO
Record Title :  Employee FMLA and related correspondence
Revision :  0
Record Description :  Applications for Family and Medical Leave (Records) and any information related to use of the Family and Medical Leave Act (FMLA) including: Basic payroll and identifying employee data, Dates/hours FMLA leave is taken by eligible employees, Notices of leave furnished by employee under FMLA, Notices given to employees as required by FMLA regulations, Descriptions of employee benefits and paid/unpaid leave polices and practices. Premium payments of employee benefits, Records of any dispute between employer and employee regarding designation of leave as FMLA leave.
Retention Period Retention Justification Media Code Method of Disposal
Hard copy FMLA records from the period of 1993 to 1999 should be retained for 7 years after the employee’s separation from BWC according to the general schedule 18550857. All records from 2000 and beyond will be scanned into the FMLA SharePoint site and then will be held for 3 months for quality assurance. Then the records will be destroyed as confidential. Records must be maintained in accordance with federal statue CFR 825.500 (g). Paper Shred
Retain for 3 calendar years after the employee’s separation from BWC. This retention period is in according The Family and Medical Leave Act of 1993 under the Federal code 29 CFR 825.400 Records must be maintained in accordance with federal statue CFR 825.500 (g). Electronic Delete

Approvals

Status Name Title Date
Approved John Cahill Records Coordinator 12/2/2011 10:46:00 AM
Approved Melissa Roach Records Officer 2/15/2012 10:17:00 AM
Approved Michael Hardenbrook Record Administrator 3/23/2012 9:30:00 AM
Approved Martin Meeks State Auditor 3/23/2012 2:39:00 PM
Approved Fred Previts State Archivist 3/28/2012 1:15:00 PM

Notes

Date Reason User

Back to List  

Records Management
Records Management
  • Home
  • Contact/Help
  • Home
  • Contact/Help

© 2025 - RIMS, State of Ohio

© 2025 - RIMS, State of Ohio