Agency Schedule Detail

Authorization Number : 68550015

Agency Series No. : MSPM-9

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : The MCO Report Cards and Supporting Documentation contains injured workers’ names, addresses, claim numbers, claim notes, First Report of Injury (FROI), medical information, filing dates, and MCO received dates.

Division : BWCMSAD

Vital Description :

Section : BWCMSAD

Record Title : Managed Care Organization (MCO) Report Cards and Supporting Documentation

Revision : 2

Record Description : The Managed Care Organization Report (MCO) Cards contains MCO performance evaluations and compares results of injured worker and employer surveys for later use for employers during their selection of an MCO.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain these records for 2 years, then retain in the Records Center for 15 years, and then destroy.	O.R.C. 2305.06 States that an action upon a specialty or an agreement, contract, or promise in writing shall be brought within fifteen years after the cause thereof accrued. Possible litigation.	Paper	Shred
Retain on the BWC server for 17 years, and then destroy. Review the machine readable information every 3 years to ensure that the files can still be accessed.	O.R.C. 2305.06 States that an action upon a specialty or an agreement, contract, or promise in writing shall be brought within fifteen years after the cause thereof accrued. Possible litigation.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	11/7/2011 11:27:00 AM
Approved	Melissa Roach	Records Officer	2/15/2012 10:15:00 AM
Approved	Michael Hardenbrook	Record Administrator	2/28/2012 12:41:00 PM
Approved	Martin Meeks	State Auditor	2/29/2012 12:48:00 PM
Approved	Fred Previts	State Archivist	3/2/2012 11:42:00 AM

Notes

Date	Reason	User