Agency Schedule Detail

Authorization Number : 10900509

Agency Series No. : FIS-13

Status : Active

Agency Web Link :

Agency : TOS

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Vendor Information Form

Revision : 0

Record Description : Form is used to establish a new record of a vendor in OAKS, or to update previously-entered vendor information.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain scanned image until Ohio Shared Services updates OAKS vendor profile, and then delete.		Electronic	Delete

Status	Name	Title	Date
Approved	Jacob Wallace	Records Officer	9/20/2011 9:47:00 AM
Approved	Michael Hardenbrook	Record Administrator	9/27/2011 1:16:00 PM
Approved	Fred Previts	State Archivist	9/30/2011 10:10:00 AM
Approved	Martin Meeks	State Auditor	9/30/2011 2:57:00 PM

Date	Reason	User
5/3/2022 6:03:16 PM	TOS no longer collects these records and all remaining records are outside this retention period. Ohio Shared Services took over this process quite a few years ago and Fiscal does not collect vendor forms. Vendors use the Supplier Portal via Ohio Shared Services to upload required information to become a supplier in OAKS which is not stored or managed within TOS.	James Payne