Agency Schedule Detail

Authorization Number : 10900507

Agency Series No. : FIS-12

Status : Active

Agency Web Link :

Agency : TOS

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Payroll Register

Revision : 0

Record Description : Bi-weekly payroll journals list for each employee in the agency: (a) the number of hours worked, (b) gross and net amount of paycheck, and (c) description of each paycheck deduction (grouped by employee and deduction type).

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain image 5 years, then convert to microfilm.		Electronic	Delete
Retain microfilm onsite for 50 years from the payroll period referenced in the report, then shred microfilm.	Needed for employment verifications and retirement system contributions. An employee taking disability retirement has reinstatement rights for 5 years from the effective date of disability benefit (ORC 145.362, OAC 123:1-30-04).	Microform	Shred

Approvals

Status	Name	Title	Date
Approved	Jacob Wallace	Records Officer	9/20/2011 9:46:00 AM
Approved	Michael Hardenbrook	Record Administrator	9/27/2011 1:15:00 PM
Approved	Fred Previts	State Archivist	9/30/2011 10:08:00 AM
Approved	Martin Meeks	State Auditor	9/30/2011 2:56:00 PM

Notes

Date	Reason	User