Agency Schedule Detail

Authorization Number : 770-1505

Agency Series No. : BCS-01

Status : Active

Agency Web Link :

Agency : DOT

Confidential Description :

Division :

Vital Description :

Section :

Record Title : Consultant Agreements & Modification File

Revision : 2

Record Description : The purpose of these files is to retain the original copy of the executed agreement and subsequent modifications togather with all supporting documents leading up to the execution of the Agreement.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until released by the Administrator, Office of Contracts, then destroy	Federal requirements state three (3) years unless there is historic value. Retention exceeds Federal require- ments to insure that records are available until all construction of projects is completed and potential for litigation is past	Microform	Wastepaper
Retain in office until acceptance of final payment whereupon files are microfilmed and destroyed. For agreements with stop work orders and projects with little or no project activity, as selected by the Administrator, Office of Contracts, the Office may transfer the files to the Records Center but retain such files until the above criteria has been met	Federal requirements state three (3) years unless there is historic value. Retention exceeds Federal requirements to insure that records are available until all construction of projects is completed and potential for litigation is past	Paper	Wastepaper

Approvals

Status	Name	Title	Date
Approved	Dwight Neely	Records Officer	9/16/2011 2:24:00 PM
Approved	Michael Hardenbrook	Record Administrator	9/27/2011 1:05:00 PM
Approved	Martin Meeks	State Auditor	9/27/2011 3:04:00 PM
Approved	Fred Previts	State Archivist	9/30/2011 10:41:00 AM

Notes

Date	Reason	User