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Agency Schedule Detail

Authorization Number :  855-1038
Agency Series No. :  LEGL/SUBRO
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  The records could contain information prohibited by ORC 149.43 (A)(2)(d)(7)(c). This unit contacts injured workers by mail and phone. The documents could also include medical records and claimant identifying information such as social security number and date of birth. The files could also include account numbers.
Division :  BWCLAWS
Vital Description : 
Section :  BWCLAWSLEGL
Record Title :  Subrogation Escrow Account Files
Revision :  3
Record Description :  The Subrogation Escrow Account Files are for accounts that are still being collected based on an escrow agreement including copies of checks for amount collected to date, collection correspondence, requests to bill, billing records, and subrogation settlement agreements. The Subrogation Escrow Account Files are scanned into a secure online repository. The secured online repository is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
Retain for 10 years after the subrogation file has closed, and then destroy as confidential. These documents should be retained due to the potential for litigation. Electronic Delete
Retain after the account is collected, then scan into a secure online repository. Retain the document for one month to verify it was scanned, and then destroy. Paper Shred

Approvals

Status Name Title Date
Approved Kevin Frazier Records Coordinator 10/30/2023 8:04:45 AM
Approved Colleen Cottrell Erdman Records Officer 11/1/2023 12:57:14 PM
Approved Terri Dittmar Record Administrator 11/7/2023 10:53:55 AM
Approved Fred Previts State Archivist 11/8/2023 10:37:21 AM
Approved Martin Meeks State Auditor 11/17/2023 8:23:04 AM

Notes

Date Reason User

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© 2025 - RIMS, State of Ohio