Agency Schedule Detail

Authorization Number : 760-1463

Agency Series No. : BB-04

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description : Records may contain bank account and routing numbers, customer information (Social Security Numbers, Date of Birth, etc.)

Division : DHSADM1

Vital Description :

Section : DHSADM1B032

Record Title : Voucher, Debit and Credit Documentation

Revision : 0

Record Description : Documents of various types (vouchers, refunds, debit and credit card documentation) relating to and supporting vouchers, overpayments and underpayments to customers.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain all records for 5 years from the end of the fiscal period to which they pertain.	Documentation must be retained to support refund issuance, warrant cancellation and reissuance and support processes, to address customer concerns, research problems, etc.	Paper	Shred
Retain all records for 5 years from the end of the fiscal period to which they pertain. Effective July 2006, these records are no longer being microfilmed. Eventually all lmicrofilmed records will be destroyed.		Microform	Shred
Retain all records for 5 years from the end of the fiscal period to which they pertain.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Barrya Coleman	Records Coordinator	6/7/2011 2:27:00 PM
Approved	Kevin Palmore	Records Officer	6/8/2011 9:03:00 AM
Approved	Michael Hardenbrook	Record Administrator	6/23/2011 8:01:00 AM
Approved	Martin Meeks	State Auditor	6/23/2011 2:23:00 PM
Approved	Fred Previts	State Archivist	6/29/2011 3:44:00 PM

Notes

Date	Reason	User