Agency Schedule Detail

Authorization Number : 760-1461

Agency Series No. : ADIM-1

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSADM1

Vital Description :

Section : DHSADM1DAIS

Record Title : Receiving Records

Revision : 0

Record Description : Printing/purchase documents are combined with original copies of packing lists and receiving documents that provide order status verification on arriving products. Electronic records are maintained through network supported applications. Original documents are stored at Lebanon Correctional facility.

Retention Period	Retention Justification	Media Code	Method of Disposal
Maintain for 2 fiscal years, plus current fiscal year, then destroy; or destroy upon authorization resulting from the completion of an audit.		Paper	Recycle
Receiving database (MS Access) information is maintained for 3 fiscal years and until no longer of administrative value.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Barrya Coleman	Records Coordinator	6/2/2011 11:14:00 AM
Approved	Kevin Palmore	Records Officer	6/3/2011 12:06:00 PM
Approved	Michael Hardenbrook	Record Administrator	6/7/2011 11:29:00 AM
Approved	Martin Meeks	State Auditor	6/9/2011 8:08:00 AM
Approved	Fred Previts	State Archivist	6/20/2011 9:52:00 AM

Notes

Date	Reason	User