Agency Schedule Detail

Authorization Number : 760-1457

Agency Series No. : E Recs-01

Status : Active

Agency Web Link :

Agency : DHS

Confidential Description :

Division : DHSADM1

Vital Description :

Section : DHSADM1DAIS

Record Title : Asset & Inventory Management System (AIMS) Database Records

Revision : 0

Record Description : Record series consists of electronic files residing in AIMS database that track the activities of items as they are purchased, received, and distributed throughout the ODPS and its contracted agencies. AIMS records include tables of associated asset items, non-asset items, contracts, clothing, purchase and receipt records, deputy registrar supply chain supplies, and end user requests.

Retention Period	Retention Justification	Media Code	Method of Disposal
N/A		Paper	Shred
Retain information in database until the records have been assigned to a destroyable status and have remained inactive for three (3) years, then destroy. Records are checked for a destroyable status on a semi-annual basis.		Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Barrya Coleman	Records Coordinator	6/2/2011 10:59:00 AM
Approved	Kevin Palmore	Records Officer	6/3/2011 12:05:00 PM
Approved	Michael Hardenbrook	Record Administrator	6/14/2011 12:04:00 PM
Approved	Martin Meeks	State Auditor	6/15/2011 9:42:00 AM
Approved	Fred Previts	State Archivist	6/20/2011 9:49:00 AM

Notes

Date	Reason	User