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Agency Schedule Detail

Authorization Number :  070-0054
Agency Series No. :  070-PER-02
Status :  Active
Agency Web Link : 
Agency :  AUD
Confidential Description :  may contain social security number(s)
Division :  AUDADMN
Vital Description : 
Section :  AUDADMNHRes
Record Title :  Personnel Files
Revision :  3
Record Description :  Document types in this series include, but are not limited to, Anonymous List/Layoff List (Employee file), Application Certification, Background Check, Civil Service Application, Disability Separation Agreement, Drug Testing Acknowledgement, employee evaluations, Exit Checklist, Fraud Hotline Acknowledgement (HV66), Letters/Correspondence (HR related), Licensure, Certifications, Military Leave forms, New Hire/Orientation/Policy Acknowledgements, OAKS ID form, Retirement forms, Outside Employment, Poll Workers forms, Position Descriptions (Employee file), Pre-Employment packet, Prior Service Form & Information, Promotion/HQ Change/Changes in Position Acknowledgement, Reference Checks, Resume/CV, Cover Letter, Security Access form, Separation/Acceptance letters, Statement Concerning Your Employment Not Covered by Social Security, Supplemental Employment Agreement, Unclassified Services Explanation & Acknowledgement, Unemployment Compensation, electronic or paper Personnel Actions.
Retention Period Retention Justification Media Code Method of Disposal
Retain while needed, then destroy after an electronic version has been created and verified for accuracy Needed for employment verifications and retirement system contributions. Paper Shred
Retain for 50 years after the employees date of separation. Separations after 1/1/1994 are stored on electronically Needed for employment verifications and retirement system contributions. Electronic Delete
Retain for 50 years after the employees date of separation. Separations prior to 1/1/1994 are stored on microfilm Needed for employment verifications and retirement system contributions. Microform Shred

Approvals

Status Name Title Date
Approved Martin Meeks Records Officer 9/22/2020 3:07:46 PM
Approved Terri Dittmar Record Administrator 9/24/2020 8:08:38 AM
Approved Fred Previts State Archivist 9/28/2020 3:37:29 PM
Approved Martin Meeks Records Officer 9/29/2020 3:47:21 PM

Notes

Date Reason User

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