Agency Schedule Detail

Authorization Number : 10551397

Agency Series No. : 567-OAG-51

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : Portions may be confidential by state or federal law or case law, such as SSN, home addresses, etc.

Division : AGOHUMR

Vital Description :

Section :

Record Title : Personnel Files

Revision : 0

Record Description : File maintained for each employee which may include, but is not limited to items such as application/resume, new hire documentation, position descriptions, human resource requests, recommendations for hire, personnel actions, training records, change of address forms, emergency contact information, letters of commendation, policy and procedures acknowledgements, performance evaluations, disciplinary documents and separation records.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain portions used to verify employment, retirement, or OPERS contributions 50 years after separation. Purge all other records 6 years after separation.	An employee taking disability retirement has reinstatement rights for 5 years from the effective date of disability benefit (ORC 145.362, OAC 123:1-30-04). Long-term documents needed to verify employment, retirement & OPERS contributions.	Paper	Shred
until no longer of administrative value	At times, it had been practice to scan files for internal convenience. The hardcopy (paper) file is the official record.	Electronic	Delete

Approvals

Status	Name	Title	Date
Approved	Pari Swift	Records Officer	12/2/2010 3:53:00 PM
Approved	Michael Hardenbrook	Record Administrator	1/13/2011 7:49:00 AM
Approved	Martin Meeks	State Auditor	1/14/2011 12:50:00 PM
Approved	Fred Previts	State Archivist	1/20/2011 11:29:00 AM

Notes

Date	Reason	User