Agency Schedule Detail

Authorization Number : 855-1070

Agency Series No. : MSAD-23

Status : Active

Agency Web Link :

Agency : BWC

Confidential Description : Records contain the MCO financial statements and names of MCO employees.

Division : BWCMSAD

Vital Description :

Section : BWCMSAD

Record Title : Files from Closed Managed Care Organizations (MCO)

Revision : 1

Record Description : The Files from Closed Managed Care Organizations (MCO) list the MCO’s that are no longer in business. The records contain work papers, MCO Provider account banking statements and reconciliation documents, General Accounting Deposit records, cancelled checks, bill payments, and on-site audit reports.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain the files from the Managed Care Organizations (MCO) that are no longer in business, in the office for 3 years, then transfer the records to a storage facility for 14 years, and then destroy.	Ohio Revised Code 2305.06 states that an action upon a specialty or an agreement, contract, or promise in writing shall be brought within fifteen years after the cause thereof accrued.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Kevin Gartrell	Records Coordinator	11/19/2010 9:31:00 AM
Approved	Melissa Roach	Records Officer	12/9/2010 3:04:00 PM
Approved	Michael Hardenbrook	Record Administrator	1/12/2011 1:49:00 PM
Approved	Martin Meeks	State Auditor	1/14/2011 12:33:00 PM
Approved	Fred Previts	State Archivist	1/20/2011 10:57:00 AM

Notes

Date	Reason	User