Agency Schedule Detail

Authorization Number : 10551386

Agency Series No. : BCI-LAB-15

Status : Active

Agency Web Link :

Agency : AGO

Confidential Description : DNA Records (ORC 149.43 and 109.573).

Division : AGOBCII

Vital Description : If Combined DNA Index System (CODIS) hits on a match, the profile must be rerun from the original sample for verification.

Section :

Record Title : DNA Samples

Revision : 1

Record Description : Per ORC 109.573, 2152.74, and 2901.07, the Bureau of Criminal Investigation (BCI) laboratory unit receives DNA samples from local law enforcement for persons arrested/charged for a felony offense or sexually-related misdemeanor. Samples are then submitted to the Ohio DNA database for match analysis. Records include, but are not limited to, submitted DNA samples, DNA collection forms, and communications between BCI and local law enforcement.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain DNA sample submission information for 125 years from date of collection. If sample is rejected per failing standards per OAC 109:5-5-02, retain for 1 year. If sample is duplicative to existing samples within the past 5 years per OAC 109:5-5-02, destroy after confirming.	To allow time for identification if perpetrator and/or victim is young or related to a cold case.	Electronic	Delete
Retain physical DNA sample and collection card for 125 years from date of collection. If sample is rejected per failing standards per OAC 109:5-5-02, retain for 1 year. If sample is duplicative to existing samples within the past 5 years per OAC 109:5-5-02, destroy after confirming.	To allow time for identification if perpetrator and/or victim is young or related to a cold case.	Paper	Shred

Approvals

Status	Name	Title	Date
Approved	Nathan Owens	Records Officer	10/20/2020 7:29:23 AM
Approved	Terri Dittmar	Record Administrator	10/22/2020 9:38:38 AM
Approved	Fred Previts	State Archivist	10/22/2020 12:17:09 PM
Approved	Martin Meeks	State Auditor	10/23/2020 10:52:53 AM

Notes

Date	Reason	User