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Agency Schedule Detail

Authorization Number :  800-0661
Agency Series No. :  LIC-01
Status :  Active
Agency Web Link : 
Agency :  COM
Confidential Description :  These records can contain social security numbers and/or residence phone numbers and addresses of permit applicants/suppliers.
Division :  COMLIQC
Vital Description :  These are the main records of the Division. The Division could not operate without them.
Section :  COMLIQCLICG
Record Title :  Liquor Permit Premises & Supplier Files
Revision :  3
Record Description :  Files on all supplier and liquor permit holders in the State of Ohio containing: the application, investigation questionnaire, all documents required to show proof of eligibility, copies of the permit issued and all renewals issued with the application for the annual renewal.
Retention Period Retention Justification Media Code Method of Disposal
Permit applications, including Temporary liquor permits are processed through LITS (License Issuance Tracking System) a computerized optical scanning Image System and continually updated. Paper files are kept for 6 months to ensure quality and completeness then destroyed. These are the main records of the Division. The Division could not operate without them. Paper Shred
Permit applications, including Temporary liquor permits are processed through LITS(License Issuance Tracking System) a computerized optical scanning Image System and continually updated. LITS images are stored forever and then saved to a WORM drive (write once, read many). These images are never purged. These are the main records of the Division. The Division could not operate without them. Electronic Permanent

Approvals

Status Name Title Date
Approved Kelly Poling Records Coordinator 10/12/2010 3:04:00 PM
Approved Vickie Smith Records Officer 11/29/2010 8:17:00 AM
Approved Michael Hardenbrook Record Administrator 12/6/2010 10:39:00 AM
Approved Martin Meeks State Auditor 12/6/2010 10:48:00 AM
Approved Fred Previts State Archivist 12/11/2010 11:17:00 AM

Notes

Date Reason User

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