| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain paper copy in operating area until imaged and indexed. Upon confirmation that paper copy has been checked for quality and completeness, destroy. | Paper | Shred | |
| Retain microfilm in operating area as well as off-site storage facility for twenty (20) years after date of the examination report, then destroy. | These records pertain to examinations of each institution conducted in accordance with ORC Section 1155.09 and provide examination findings regarding the financial health of an institution. These records contain important information relating to the supervision of an institution. In addition, the Division also maintains examination reports for banks for twenty (20) years as required by ORC Section 1121.10(E). | Microform | Shred |
| Retain electronic files for twenty (20) years after date of the examination report, then destroy. | These records pertain to examinations of each institution conducted in accordance with ORC Section 1155.09 and provide examination findings regarding the financial health of an institution. These records contain important information relating to the supervision of an institution. In addition, the Division also maintains examination reports for banks for twenty (20) years as required by ORC Section 1121.10(E). | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Stephanie Glover | Records Coordinator | 7/8/2011 10:30:00 AM |
| Approved | Jennifer Bishop | Records Officer | 6/1/2012 1:06:00 PM |
| Approved | Bunnie Jones | Record Administrator | 8/2/2012 2:35:00 PM |
| Approved | Martin Meeks | State Auditor | 8/3/2012 8:44:00 AM |
| Approved | Fred Previts | State Archivist | 8/3/2012 11:20:00 AM |
| Date | Reason | User |
|---|