| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Paper Files are kept for 6 months | The paper copy that is scanned is kept only for 6 months to ensure quality and completeness of the scanning process then destroyed. | Paper | Recycle |
| Territory Designation files are processed then the data is entered into ABCS (Alcohol Beverage Control System). Maintain machine-readable records on the computer database until superseded or until record series is no longer created. After data is entered into ABCS, these documents are scanned into LITS (License Issuance Tracking System) a computerized optical scanning Image System. LITS images are stored forever and then saved to a (WORM) drive - write once, read many. These images are never purged. | Vital for showing the designation of a wholesale distributor along with the exclusive sales territory for products registered by a manufacturer or out-of-state supplier. | Electronic | Permanent |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Kelly Poling | Records Coordinator | 4/8/2010 10:47:00 AM |
| Approved | Vickie Smith | Records Officer | 6/3/2010 12:14:00 PM |
| Approved | Michael Hardenbrook | Record Administrator | 6/9/2010 9:18:00 AM |
| Approved | Martin Meeks | State Auditor | 6/9/2010 1:13:00 PM |
| Approved | Fred Previts | State Archivist | 6/15/2010 10:11:00 AM |
| Date | Reason | User |
|---|