| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain in office two (2) years after end of grant period, audited by Auditor of State and audit report is released and all discrepancies are resolved. Electronically scan the Receipt of Acceptance, Project Description/Narrative, Award Notice, Final Payment/Closeout Letter, and documents relating to any legal issues (i.e. special audits, IRS liens, etc.) Then transfer to inactive storage. Destroy paper file four (4) years after close out of grant. Retain electronically scanned images until no longer of administrative value. | Paper | Recycle |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Erin Conn | Records Officer | 4/21/2011 8:51:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 4/21/2011 9:24:00 AM |
| Approved | Martin Meeks | State Auditor | 4/22/2011 12:37:00 PM |
| Approved | Fred Previts | State Archivist | 4/22/2011 2:39:00 PM |
| Date | Reason | User |
|---|