| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain correspondence from institutions and students and copies of checks received from institutions in office 5 years. After audit by Auditor of State is completed and released, destroy. | Paper | Shred | |
| Retain payment and refund information entered on-line through the HEI system ,for 5 years. After audit by Auditor of State is completed and released, destroy. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Patricia Guseman | Records Officer | 3/10/2010 9:03:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 3/22/2010 8:11:00 AM |
| Approved | Martin Meeks | State Auditor | 3/22/2010 8:37:00 AM |
| Approved | Fred Previts | State Archivist | 3/22/2010 3:27:00 PM |
| Date | Reason | User |
|---|