| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain end of year reports and correspondence from institutions for awardees in office 4 years. After audit by Auditor of State is completed and released, destroy. | Paper | Shred | |
| Applicant and payment information received on disk and uploaded to HEI system from each institution, retain for 4 years. After audit by Auditor of State is completed and released, destroy. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Patricia Guseman | Records Officer | 3/5/2010 9:17:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 3/8/2010 8:36:00 AM |
| Approved | Martin Meeks | State Auditor | 3/9/2010 9:55:00 AM |
| Approved | Fred Previts | State Archivist | 3/9/2010 1:51:00 PM |
| Date | Reason | User |
|---|