| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain applications, contracts and correspondence from awardees and institutions in office until service commitment is met and full award is disbursed, then destroy. Retain applications, contracts and correspondence from non-awardees and institutions in office for 3 years, then destroy. | Paper | Shred | |
| Data entry of payment history and any refunds for awardees, retain until service commitment is met and full award is disbursed, then destroy. Data entry for non-awardees, retain for 3 years, then destroy. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Patricia Guseman | Records Officer | 3/5/2010 9:14:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 3/5/2010 3:41:00 PM |
| Approved | Martin Meeks | State Auditor | 3/9/2010 9:55:00 AM |
| Approved | Fred Previts | State Archivist | 3/9/2010 1:50:00 PM |
| Date | Reason | User |
|---|