| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Retain correspondence from students, parents and institutions and checks received from institutions in office 4 years. After audit by Auditor of State is completed and released, destroy. | Paper | Shred | |
| Retain student names, Social Security Numbers and award amounts entered by institutions through HEI website for 4 years. After audit by Auditor of State is completed and released, destroy. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Patricia Guseman | Records Officer | 3/5/2010 9:08:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 3/5/2010 3:37:00 PM |
| Approved | Martin Meeks | State Auditor | 3/9/2010 9:55:00 AM |
| Approved | Fred Previts | State Archivist | 3/9/2010 1:49:00 PM |
| Date | Reason | User |
|---|