Agency Schedule Detail

Authorization Number : 235-0222

Agency Series No. : SGS-6

Status : Active

Agency Web Link :

Agency : BOR

Confidential Description : Information contains Social Security Numbers, addresses and phone numbers of applicants.

Division : BORSGS*

Vital Description :

Section : BORSGS*

Record Title : Ohio Instructional Grant Program

Revision : 0

Record Description : Payment requests, eligibility queries, eligibility rosters, applications and correspondence from parents, students, high school guidance counselors and financial aid officers related to this program.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain correspondence from students, parents and institutions and copies of checks from institutions in office for 5 years. After audit by Auditor of State is completed and released, destroy.		Paper	Shred
Retain applications from students applied for through FAFSA, which were downloaded from Federal processing website, for 5 years. After audit by Auditor of State is completed and released, destroy.		Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Patricia Guseman	Records Officer	3/5/2010 9:04:00 AM
Approved	Michael Hardenbrook	Record Administrator	3/5/2010 10:50:00 AM
Approved	Martin Meeks	State Auditor	3/9/2010 9:55:00 AM
Approved	Fred Previts	State Archivist	3/9/2010 1:48:00 PM

Notes

Date	Reason	User