| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| For awardees, retain correspondence, applications and copies of checks from institutions and Office of the Attorney General in office until cancellation/forgiveness or payment in full, then destroy. For non-awardees, retain correspondence and applications in office for 1 year, then destroy. For all administrative files, retain in office for 5 years, then destroy. | Paper | Shred | |
| For awardees, retain names, Social Security Numbers and award amounts until cancellation/forgiveness or payment in full, then destroy. For non-awardees, retain names and Social Security Numbers for 1 year, then destroy. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Patricia Guseman | Records Officer | 2/4/2010 10:05:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 2/16/2010 8:37:00 AM |
| Approved | Martin Meeks | State Auditor | 2/16/2010 8:53:00 AM |
| Approved | Fred Previts | State Archivist | 2/16/2010 3:32:00 PM |
| Date | Reason | User |
|---|