Agency Schedule Detail

Authorization Number : 235-0218

Agency Series No. : SGS-1

Status : Active

Agency Web Link :

Agency : BOR

Confidential Description : Information contains Social Security Numbers, addresses and phone numbers of applicants.

Division : BORSGS*

Vital Description :

Section : BORSGS*NONE

Record Title : Ohio War Orphans Scholarship Program

Revision : 0

Record Description : Payment requests, applications, correspondence from parents, students and veterans'''''''' offices and board meeting minutes related to this program.

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain correspondence and applications in office 5 years. After audit by Auditor of State is completed and released, destroy.		Paper	Shred
Retain student names, Social Security Numbers and award amounts for 5 years. After audit by Auditor of State is completed and released, destroy. Board minutes shall be scanned and retained permanently.	They are of historical value to the program. We need the ability to go back and look at the minitues in case of any discrepancy of an item that was discussed.	Electronic	Erase

Approvals

Status	Name	Title	Date
Approved	Patricia Guseman	Records Officer	2/4/2010 9:58:00 AM
Approved	Michael Hardenbrook	Record Administrator	2/16/2010 8:33:00 AM
Approved	Martin Meeks	State Auditor	2/16/2010 8:53:00 AM
Approved	Fred Previts	State Archivist	3/3/2010 3:57:00 PM

Notes

Date	Reason	User