Agency Schedule Detail

Authorization Number : 872-0057

Agency Series No. : RCB-0031

Status : Active

Agency Web Link :

Agency : RCB

Confidential Description :

Division :

Vital Description : Board Meeting Minutes documenting the official business of the Board.

Section :

Record Title : Meeting Minutes

Revision : 2

Record Description : Documents pertaining to Board Meetings and related exhibits, including an outline of the agenda; journal entries; administrative and rules hearings reports & recommendations and final orders; approved notices of opportunity for hearing; signed consent agreements; minutes of Board committee meetings with hand-out materials, Board meeting guest lists; administrative report to the Board [which may include, but is not limited to: the Monthly Fiscal Report, List of Presentations, List of Continuing Education of Staff Training, Licensure Statistics Sheet, Records, Hearing Unit Administrative Report, Website Volume Statistics, etc.]; and exhibits from Board meetings [if noted in the minutes that the exhibit will be included in the Journal].

Retention Period	Retention Justification	Media Code	Method of Disposal
Retain until electronically scanned and converted to CDROM readable format and microfilmed per American National Standards, then permanently retain diazo use master copy after reviewing for accuracy. Transfer copy to State Archives. Permanenetly retain CDROM version of record series.	Used to document and verify actions and meetings of the agency	Paper	Shred
Retain Microfilm use copy until unusable. Create new copy from Master copy retained by agency.	Used to document and verify actions and meetings of the agency	Microform	Archives
Retain CDROM version permanently. Update copy as required and transition to new formats as technology changes require.	Used to document and verify actions and meetings of the agency	Electronic	Permanent

Approvals

Status	Name	Title	Date
Approved	Martin Meeks	State Auditor	1/27/2010 9:23:00 AM
Approved	Christopher Logsdon	Records Officer	3/16/2010 11:11:00 AM
Approved	Michael Hardenbrook	Record Administrator	3/22/2010 7:57:00 AM
Approved	Fred Previts	State Archivist	3/22/2010 3:36:00 PM

Notes

Date	Reason	User