| Retention Period | Retention Justification | Media Code | Method of Disposal |
|---|---|---|---|
| Microfilm retained 100 years. | Based on allowing for the average U.S. life expectancy and to comply with Ohio law, which requires that the Board maintain and have open for public inspection a file of holders of licenses, registrations and certificates granted under Chapter 4723, ORC (see 4723.06 (A)(19)). The 100-year time period should allow for compliance with maintenance of these records for public inspection for the period of time during which the license/certificate holder is living. | Microform | Shred |
| Retain paper original for 3 months or until transfer to microfilm or electronic media verified. | Paper | Shred | |
| Electronically imaged copy retained 100 years. | Based on allowing for the average U.S. life expectancy and to comply with Ohio law, which requires that the Board maintain and have open for public inspection a file of holders of licenses, registrations and certificates granted under Chapter 4723, ORC (see 4723.06 (A)(19)). The 100-year time period should allow for compliance with maintenance of these records for public inspection for the period of time during which the license/certificate holder is living. | Electronic | Erase |
| Status | Name | Title | Date |
|---|---|---|---|
| Approved | Beth Lewis | Records Officer | 8/4/2009 8:54:00 AM |
| Approved | Michael Hardenbrook | Record Administrator | 8/7/2009 4:17:00 PM |
| Approved | Martin Meeks | State Auditor | 8/13/2009 10:56:00 AM |
| Approved | Fred Previts | State Archivist | 3/17/2010 2:02:00 PM |
| Date | Reason | User |
|---|