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Agency Schedule Detail

Authorization Number :  18550791
Agency Series No. :  LEGL-30
Status :  Active
Agency Web Link : 
Agency :  BWC
Confidential Description :  These records could contain information prohibited by ORC 149.43 (A)(2)(d)(7)(c). The documents could include medical records, social security numbers, claim numbers, claimants’ name and dates of birth.
Division :  BWCLAWS
Vital Description : 
Section :  BWCLAWSLEGL
Record Title :  Attorney General Certification Files
Revision :  2
Record Description :  The Attorney General Certification Files are packets that are prepared when the BWC is a party to a complaint. The Attorney General Certification Files include certification memos for claims certified to the Attorney General (AG), copies of complaints, and responses to pleadings where the responses were generated by the BWC subrogation unit. The Closed Subrogation Cases are scanned into the Universal Document Service (UDS). The Universal Document Service (UDS) is an imaging concept that stores any type of electronic file, such as Microsoft Office documents, Adobe Acrobat, audio/video, Computer Aided Design (CAD), etc. as well as scanned images.
Retention Period Retention Justification Media Code Method of Disposal
Hold the records in the Subrogation Unit until case is closed and then scan into the UDS subrogation database. Once the scanned versions of the Attorney General Certification Files have been verified for quality assurance; then destroy the paper documents. These documents must be held longer due to possible litigation. Paper Shred
Review the machine readable information every 3 years to ensure that the files can still be accessed. Maintain in the UDS subrogation database for 20 years; then destroy. These documents must be held longer due to possible litigation. Electronic Delete

Approvals

Status Name Title Date
Approved Kevin Gartrell Records Coordinator 4/28/2009 10:57:00 AM
Approved Melissa Roach Records Officer 6/17/2009 3:36:00 PM
Approved Michael Hardenbrook Record Administrator 6/23/2009 1:31:00 PM
Approved Martin Meeks State Auditor 6/23/2009 3:51:00 PM
Approved Fred Previts State Archivist 6/30/2009 10:41:00 AM

Notes

Date Reason User

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